What involvement can an agent have with the Private Rented Sector Database?

The law states:

When making entries in the database – The information and documents specified in Part 2 of Schedule 3 which are required to be provided by regulation 6 may be provided on behalf of a person who is making a dwelling entry by a letting agent or property manager appointed by them. Which is:

1. Number of occupants of the dwelling.
2. Number of households occupying the dwelling.
3. Information as to whether the dwelling requires an HMO licence, an additional licence or a selective licence, and if so, the numbers of those licences, if available.
4. If the dwelling has a gas supply—
   • (a)a copy of the gas safety record, if one exists, and
   • (b)the gas safety record issue date.
5. Electrical safety information as follows—
   • (a)a copy of the EICR, if one exists, or appropriate EIC, and
   • (b)the EICR expiry date, or the EIC issue date.
6. Information as to whether the landlord was required to give a valid EPC to the person who is the tenant currently occupying the dwelling, and if so, a copy of the most recent EPC, if one exists.
7. If the most recent EPC for the dwelling is no longer valid, the date the current tenancy started.
8. If the most recent EPC for the dwelling gives an energy performance rating of below the minimum level of energy efficiency, information as to whether the dwelling has a registered MEES exemption, and if so, what types of exemption apply.
9. Rent information, as follows—
   • (a)rent charged and frequency of payment, and
   • (b)whether the rent is inclusive of utilities and if so, what utilities are included.
10. Whether the dwelling is let furnished, partly furnished or unfurnished.

When updating entries in the database – The information and documents specified in paragraph 6 of Part 1, and Part 2, of Schedule 3 may be updated on behalf of a person specified in paragraph (1) by a letting agent or a property manager appointed by them. Which is:

• As above + Whether the dwelling is currently under let

The guidance states:

The agent can provide details about how a property’s rented out:

• details about any House in Multiple Occupation (HMO), additional or selective licences
• the number of tenants and households in the property
• if the property is furnished, partly furnished or unfurnished
• how much the rent is
• any bills the rent includes

The agent can also provide a property’s compliance certificates and issue/expiry information:

• gas safety certificate (if the property has a gas supply)
• Electrical Installation Condition Report (EICR) or Electrical Installation Certificate (EIC)
• energy performance certificate (EPC)

The agent will be able to keep these sections of a property’s registration updated.